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- Centrally managed email signatures for Exchange Online
- Customers from 150 countries love us for:
- 24-hour Tech Support
- Signatures visible while typing emails
- Super-fast deployment
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CodeTwo Email Signatures for Office 365 is a cloud-based software that lets you create and centrally manage email signatures and disclaimers for all users in your Office 365 (Microsoft 365) tenant. The service is easy to set up and works with all email clients (including mobile devices).
Central management and complete control
Centrally managed email signatures
Manage all Office 365 & Microsoft 365 signatures and disclaimers by using a single email signature management solution. Select a signature mode that best fits your organization’s needs: server-side, client-side or a combination of both. Learn more...
Complete control of Office 365 email signatures
Create server-side signature rules and decide which users and email messages get signatures and when. Apply different signatures to internal and external messages, selected senders and recipients, or even define your own keywords that will trigger specific signature rules when an email is sent. Learn more...
Signatures added directly in Outlook when you compose an email
Give users more control over their email signatures with client-side signature mode. Create signature templates, make them available to selected users, and let these users choose which signature template to add when they compose emails in Outlook. Client-side signatures fully support S/MIME signed and encrypted messages. Learn more…
Coming soon: Client-side signatures added in real time as you type an email in OWA and Outlook for Mac. Company-wide deployment through the Microsoft 365 admin center. Learn more...
All email clients and mobile devices supported
There are absolutely no limitations when it comes to email clients. The program can insert email signatures into messages sent from literally any mobile device. Learn more...
Logos, banners and social media buttons in signatures
Images, banners, social media buttons and other graphics are fully supported by our email signature software, and you can use them freely in your email signature templates. Not only this makes your emails look more professional, but also opens up new possibilities as far as email marketing is concerned. Learn more...
Our solution can also help you strengthen your corporate identity. Read more on Microsoft Customer Stories...
Azure AD & user photo support
Azure AD support
Personalize your email signature designs by including dynamic Active Directory placeholders (both standard and custom AD attributes are supported). CodeTwo Email Signatures for Office 365 reads users’ information from Azure AD and populates email signatures with that data on the fly. Learn more...
Customizable email signature content (conditional fields)
Conditional placeholders can be used to add custom email signature elements (text, images, and more) for specific users and groups or insert generic information when users’ Azure AD attributes are missing. Learn more...
Office 365 users’ photos in signatures
With our Office 365 signature manager, you can include Office 365 users' photos as part of email signatures. Learn more...
Signatures in replies and forwards
Our advanced email signature positioning system adds email signatures to replies and forwards as you see fit – not only at the bottom of the entire email conversation. Learn more...
Graphics embedded in email (no need to click Download pictures)
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The program lets you embed graphical parts of your signature in email. This means that the recipient will always see a fully branded signature on every device, and without having to click “Download pictures”. No more red Xs and paperclip icons. Learn more...
One-click CSAT surveys
It is possible to automatically add personalized one-click customer satisfaction surveys to your email signatures – no matter what devices are used. This feature lets you precisely measure and analyze your customers’ satisfaction, react accordingly and reward your team. Learn more...
Email marketing & analytics
Use email signatures for marketing and track the results
Send marketing communication to your customers in email footers and add URL tagging to links. Track the results of your campaigns in web analytics platforms, e.g. in Google Analytics. Learn more...
Automate email marketing campaigns
Plan email marketing campaigns ahead by using the Scheduler. This way every email marketing campaign you scheduled in the application will run automatically when the right time comes. Learn more...
See signatures as you type an email & in Sent Items
View signatures while composing an email
Our users can see CodeTwo signatures while composing an email. This works within Outlook, Outlook for Mac and Outlook on the web (OWA). We are the first vendor in the world that added preview functionality for server-side signatures. Learn more...
Email signatures in Sent Items
You can enable the Sent Items Update feature to let your users view the signatures that have been added in the cloud in their Sent Items folders, on every device. Furthermore, the feature lets you easily ensure compliance with legal regulations. All this without affecting the application's or Office 365's performance! Learn more...
Easy to deploy and use
Express deployment & instant updates
All setup, including the configuration of Exchange Online connectors, are guided by automatic wizards. All you need to do is authorize the process with your Office 365 global admin credentials and run the program’s signature management console to create your first email signature. What’s more, all changes in your email signature rules and templates can be completed in seconds and published instantly. Learn more...
Built-in signature template editor
One of the most powerful CodeTwo Email Signatures for Office 365’s features is the built-in WYSIWYG editor. HTML expert or not, you will be churning out professional HTML email signature templates like a pro. Learn more...
Delegation of signature management rights
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Delegate email signature creation and management tasks to individual users or teams in your Office 365 organization and relieve your admins from non-essential administrative tasks. No need to assign any admin roles. Learn more…
Highly secure
Your emails are not stored or read by anyone, and your Office 365 credentials are safeguarded by OAuth 2.0. Our software also helps you meet many of your GDPR goals not only due to the security mechanisms implemented at its core but also because we care deeply about the privacy of your data (we have a management system certified against ISO/IEC 27001 & 27018). Furthermore, the program comes with 24/5 technical support and its performance is covered by 24/7 back-end support and monitoring. Learn more...
Free Download Manager Mac
In addition, our email signature solution comes with a free 1-year subscription for our Office 365 Backup tool. Learn more about the offer...
Developed and supplied in accordance with ISO-certified management system
CodeTwo Email Signatures for Office 365 is developed with support from the ISO/IEC 27001 and ISO/IEC 27018-certified Information Security Management System and by following the privacy by design and privacy by default approaches. This ensures comprehensive information security and personal data protection in the cloud and on-premises. Learn more on our ISO Compliance Center...
Furthermore, our secure relay technology reroutes your emails through CodeTwo services hosted on Microsoft Azure that meets the same information security standards. Your emails never leave Microsoft datacenters during the process, and the operation is invisible to both the sender and the recipient. Learn more...
Compliance
Stay compliant with legal regulations
Automated email signatures will help you stay compliant with various legal regulations and directives like GDPR, CASL, The Companies Regulations, Business and Professions Code, etc. Learn more...
Multiple geolocations
Your data (i.e. settings and AD cache) can be kept in a geolocation of your choice with a guarantee it will not be transferred anywhere else. We do not store your emails or anything else. Learn more...